Why do healthcare providers need automation?

For too long, ingrained operating models and legacy siloed technologies have stood in the way of positive staff and patient experiences in healthcare. Staff burnout rates have also skyrocketed during the pandemic, and the Great Resignation that is to follow will lead to significant skills shortages, placing more pressure on remaining staff and adding to already heavy workloads.

Further complicating matters are the mounting calls for improved access to services and personalized care, as well as decade-long treatment backlogs made worse by the prioritizing COVID-19 patients. The healthcare industry itself also faces more regulatory change and ongoing financial pressures.

All of this means that organizations across the healthcare ecosystem need to find new ways to operate. Above all, they need to adopt a more people-centric approach if they are to retain talent and deliver optimized patient outcomes. As many are already discovering, intelligent automation and a digital workforce provide a solution, making a huge contribution across five important areas: healthcare operations and back office; patient experience; patient outcomes; staff satisfaction; and cost management.

Trained and run by the business user through a customizable user interface, digital workers perform collaborative, data-driven, end-to-end work across a typical healthcare operating environment — including those made up of multiple operating environments with complex, disjointed, difficult-to-modify legacy systems and manual workflows. What’s more, they do so with unprecedented speed, accuracy and integrity, 24/7.

Improving Efficiency in Healthcare Operations and the Back Office

There’s now a critical need to modernize and integrate disparate legacy IT systems across the healthcare sector. The current situation, in which siloed systems don’t communicate with one another, prevents data from flowing within and beyond organizations. This lack of integration causes significant delays in completing even the most basic processes, leading to increased waiting and referral times.

Effectively, staff acts as an integration layer between IT systems, taking them away from patients. By using digital workers to plug the gaps by reducing manual workflows, data entry and data analysis, healthcare organizations can free up time to look after patients.

Enhancing Patient Experience and Access to Care

Patient-facing interfaces and applications often remain slow, clunky and outdated. They rarely offer the same level of visibility and interaction that digital services now offer in areas such as financial services and retail. Added to this, patients become frustrated by the need to provide the same information to multiple agencies along their care pathway because IT systems don’t communicate.

Intelligent automation enables healthcare organizations to navigate around outdated operating models and increase transparency and engagement through digital services and innovation.

Initiatives such as digital front doors, which provide access to online consultations, self-booking portals, digital forms, and multi-channel communications can remove a heavy burden from medical staff and administrators. Not only do patients have a more friction-free experience, but they also get more opportunities to speak directly with humans when they need to.

Improving Patient Outcomes

With the acute need for cost efficiency, patients demanding more joined-up services, and staff and clinicians requiring better visibility into patient pathways and histories, more collaborative approaches to care could hold the key to unlocking greater value for all parties involved in healthcare service provision.

Intelligent automation enables all healthcare stakeholders to collaborate more effectively by bridging the systems and infrastructure gaps that keep data and resources siloed within specific organizations and functions. Doctors and caseworkers can make full assessments of their patients and coordinate follow-up care without needing to pass patients from pillar to post.

On a macro level, this data can also be used to evaluate overall population health and make informed decisions around population health management and preventative care strategies.

Boosting Staff Satisfaction

Many healthcare staff spend significant amounts of their working lives dealing with mundane and repetitive process-driven work. They are still scanning and uploading documents and manually inputting data into multiple systems instead of doing what they are best at and what they entered the profession to do — delivering the very best possible care to patients.

Intelligent automation enables healthcare organizations to remove the responsibility of mundane administrative tasks from their clinical teams and free up staff to focus on patient care.

As well as making day-to-day work more meaningful for healthcare staff, intelligent automation can improve HR processes such as onboarding and scheduling, helping to build engagement and job satisfaction.

Managing the Cost of Care

In the middle office, revenue cycle management continues to be a growing area of interest for healthcare organizations considering how to free up time with intelligent automation. The entire spectrum of revenue cycle management can include as many as 20 different activities, from patient scheduling to claim submission and reconciliation.

Some organizations are improving revenue cycle processing by automating parts of the coverage eligibility verification process, claims posting, and claim resubmissions. They are also looking at how automation can be used in charge capture, coding updates, medical claims, and insurance data management.

Beyond revenue cycle management, there are opportunities to manage the cost of care through more effective inventory and supply administration, better staff forecasting and scheduling, and automating the contact center. In fact, any process that involves humans exchanging paper or re-entering data is ready for a rethink.

Keeping Healthcare Human 

A key benefit of intelligent automation is the valuable time it gives back to medical professionals that can be used to deliver patient care. Time lost to paperwork and reporting is a continuous source of frustration, whether it’s spent on re-entering data for siloed systems or chasing diagnostic documents that could be accessed online through an automated system. 

But the work done in our communities by healthcare organizations is critical and fundamental to society as a whole. And the disruption that is both underway in and yet to come to traditional care provision and health system operating models will only continue to evolve to meet the demands of a changing landscape — for the good of patients and the people who deliver care.

Learn more about automation in healthcare